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FIFTH ITEM ON THE AGENDA

Proposed 1998-99 budgets for extra-budgetary accounts

(a) International Occupational Safety and Health Information Centre (CIS)

1. This paper presents the estimates for the income and expenditure for 1998-99 of the International Occupational Safety and Health Information Centre (CIS) and takes into account the decisions taken by the Governing Body and the Conference in approving the ILO Programme and Budget for 1998-99.

2. In addition to the contribution from the ILO Programme and Budget for 1998-99 of $2,811,167, shown under the subprogramme (Occupational safety and health information services) of programme 90.2 (Occupational safety and health), extra-budgetary income is estimated at $1,095,000. The total resources for the Centre amount to $3,906,167, while total expenditure is estimated at $4,481,059, leaving a budgetary shortfall of $574,892 to be met from funds to be carried forward from 1996-97 and giving an estimated carry-forward of $292,556 at the end of 1999. The latter would be sufficient to cover approximately four months' expenditure under the extra-budgetary account. The present estimates are drawn up on the basis of ILO budget exchange rate for 1998-99 of Sw.frs.1.46 to one US$1.

Income

3. The CIS-generated extra-budgetary income, estimated at $1,095,000 for 1998-99, comes mainly from subscriptions to CIS services, sales of other products and services, royalties for compact disc sales and for direct computer access to CIS information on-line or through the Internet, microfiche services, and contributions from national and international organizations. The Encyclopaedia of Occupational Health and Safety, and a new compact disc covering the CIS database and related information as well as another disc on chemical safety are expected to be available and producing revenue during the biennium. By way of comparison, the  1996-97 budget included an estimate for CIS-generated income of $1,100,000, a level which should be nearly achieved.

Expenditure

4. Total expenditure for 1998-99 is estimated at $4,481,059, of which $2,811,167 (11/00 Professional, 11/03 General Service work-years and $175,520 for non-staff costs) will be covered by the contribution from the ILO Programme and Budget for 1998-99 and $1,669,892 will be financed from extra-budgetary income. The latter expenditure comprises $1,009,392 for staff costs and $660,500 for non-staff costs. The staff costs cover 5/00 Professional and 3/00 General Service work-years, bringing the total proposed staff resources to 16/00 Professional and 14/03 General Service work-years. Staff resources show a decrease of 2/00 Professional and a decrease of 1/09 General Service work-years compared with the 1996-97 budget. The decrease in Professional and General Service staff resources is due to cuts in the regular budget contribution. However, the high level of expenditure related to the extra-budgetary account is due to the fact that activities programmed under the previous biennium could not be carried out due to the unforeseeen delay in the publication of the 4th English edition of the Encyclopaedia of Occupational Health and Safety. These activities include the translation into French of this Encyclopaedia as well as spin-off ready-to-use products. The proposed provision for non-staff costs covers part of the production of the French version of the Encyclopaedia, the production of the databases as well as the printing of publications, the production of microfiches, compact discs, computer services, marketing and travel on official business, the purchase, renewal and hire of essential equipment and materials, operating expenses and special supplies such as microfiches, compact discs, software, books and periodicals and graphic arts materials.

5. The Committee may wish to recommend that the Governing Body approve the proposed 1998-99 income and expenditure budget for the International Occupational Safety and Health Information Centre extra-budgetary account, as set out in detail in the Appendix.

Geneva, 14 October 1997.

Point for decision: Paragraph 5.

Appendix

International Occupational Safety and Health Information Centre
Income and expenditure budget for the biennium 1998-99

Contents

Summary of income and expenditure budget for 1998-99

Activities and services of the Centre in 1998-99

Detailed income budget for 1998-99

Detailed expenditure budget for 1998-99

Summary of income and expenditure budget

1. The income and expenditure estimates for 1998-99, with comparative figures for 1996-97, are shown below:

Summary of proposed 1998-99 income and expenditure
 

		1996-97		1998-99
		Approved budget US$*	Forecast income and expenditure US$	Budget proposals US$**
A.	Funds brought forward from previous period	367 099	897 698	867 448
B.	Income
	Contribution from ILO regular budget
	Contribution for the programme	4 195 144	4 195 144	2 811 167
	Extra-budgetary income
	Contributions and copyright payments	200 000	400 000	303 000
	Sales of information services	900 000	580 000	792 000
	Total extra-budgetary income	1 100 000	980 000	1 095 000
C.	Total income	5 295 144	5 175 144	3 906 167
D.	Total funds available	5 662 243	6 072 842	4 773 615
E.	Expenditure related to the ILO contribution	4 195 144	4 195 144	2 811 167
F.	Expenditure related to the extra-budgetary account	1 257 144	1 010 250	1 669 892
G.	Total expenditure	5 452 288	5 205 394	4 481 059
H.	Funds expected to be carried forward to the next period	209 955	867 448	292 556
* Rate: $1=Sfr.1.16. ** Rate: $1=Sfr.1.46.

Summary of proposed 1998-99 expenditure by subprogramme
(Extra-budgetary account and ILO contribution)
 

	Work-years/months		Cost in US$
Subprogramme	Professional	General Service	Staff	Non-staff	Total
Programme management and support, including finance and subscriber services	3/06	2/00	697 650	79 130	776 780
Occupational safety and health information services, CIS Bulletin and database production	5/00	5/03	1 210 191	247 890	1 458 081
Dissemination of ready-to-use information, training materials and electronic information	3/00	3/00	712 728	217 000	929 728
Encyclopaedia of Occupational Health and Safety, including CD-ROM production	4/06	4/00	1 024 470	292 000	1 316 470
1998-99 proposals*	16/00	14/03	3 645 039	836 020	4 481 059
1996-97 budget	18/00	16/00	4 883 712	568 576	5 452 288
* Including 11/00 Professional and 11/03 General Service work-years, US$35,520 for mission and US$140,000 for external collaboration financed from the ILO contribution.

Activities and services of the International Occupational
Safety and Health Information Centre in 1998-99

2. The objective of the International Occupational Safety and Health Information Centre is to enhance the capacity of member States to apply new information in the formulation and implementation of occupational safety and health policies. CIS concentrates its effort on promoting the exchange of safety and health information all over the world and making it known to the largest possible audience. This dissemination of practical information is achieved through the network of national and collaborating CIS centres, a variety of publications (printed and electronic), direct responses to inquiries and the training of information specialists in developing countries through technical cooperation activities. The components of this subprogramme for 1998-99 were set out in the Programme and Budget for 1998-99 under major programme 90 (Working conditions and environment -- programme 90.2, Occupational safety and health). Further information on the subprogramme's services and activities is provided in the description of the detailed income and expenditure budgets below.

Detailed income budget for 1998-99

Contribution and copyright payments

3. Total income from contributions and copyright payments is estimated at $303,000 for 1998-99. This source of income includes a contribution of $160,000 from the European Commission, and a contribution from the CIS national centre in Spain of some $12,000 for the translation of CIS abstracts into Spanish. Other income of some $130,000 is expected to result from efforts to attract other extrabud-getary income.

Sales of information services

4. Proceeds of sales of information services are estimated at $792,000 for 1998-99 ($900,000 budgeted for 1996-97):

• The estimated income from subscriptions to Safety and Health at Work -- ILO-CIS Bulletin amounts to $220,000.
• Direct sales of other products and services are expected to yield $215,000. Most of this ($180,000) will come from the sale of photocopies and microfiches. Sales of the new CD-ROM products, such as the Chemical Safety CD-ROM, bibliographies prepared on request, microcomputer databases and miscellaneous sources of income are expected to provide an additional $35,000.
• Royalties from CD-ROMs and on-line access to CIS information are estimated at $37,000. The experience of CIS and other information providers is that many former users of on-line services are switching to CD-ROM. However, the future accessibility of the CIS database on the Internet will provide a minimum additional income of $25,000 (on the basis of 50 subscriptions at a yearly subscription rate of US$250). Total income of the budgetary item amounts to US$62,000 ($40,000 in the previous biennium).
• Income from direct sales of the existing compact-disc read-only memories (CD-ROMs) produced in collaboration with the CIS national centre in Canada are expected to reach $145,000.
• The rest of the income, amounting to $150,000, will be received from various sources for the provision of services, including to technical cooperation projects and sales of the Encyclopaedia of Occupational Health and Safety, the CIS Thesaurus and the CIS OSH Glossary and training materials.

Detailed expenditure budget for 1998-99

5. Expenditure estimates for 1998-99 are based on the costs and prices expected to prevail during the biennium. As in the ILO Programme and Budget for 1998-99, the Swiss franc/US dollar exchange rate has been set at 1.46. The estimates do not indicate any unconditional authorization to spend the full amounts indicated or limits that may not be exceeded. If total cash income exceeds the estimates (for example, if more subscriptions are received than are expected and other factors remain constant), expenditure may increase up to the amount of the additional income to provide for costs resulting from higher demand for CIS services. Conversely, if cash income does not reach the estimated figure, the programme will reduce its expenditure budget accordingly. Similarly, expenditure will be adjusted if necessary during the biennium to take account of currency fluctuations.

6. The extra-budgetary income of the programme covers 5/00 work-years of the Professional staff costs and 3/00 work-years of the General Service staff costs of the branch.

7. The proposed non-staff expenditure of $660,500 will cover expenses related to external collaborators, subcontracts and outside services for the production of the CIS database and related printed and electronic products; for the production of the French version of the Encyclopaedia of Occupational Health and Safety; for the maintenance of the network of CIS national centres, and services offered to subscribers to CIS products.