THE INTERNATIONAL LABOUR ORGANIZATION
[INSERT NAME(S) OF NON-STATE ACTOR(S)
AND ANY OTHER PUBLIC ENTITY/IES]
FOR [INSERT PROJECT TITLE/BRIEF DETAILS]
Annex I concerning the receipt of funding by the ILO
1. IMPLEMENTATION OF ACTIVITIES
The ILO [and any other executing Collaborator] will make every effort to ensure the timely and full implementation of the activities as described in the [name of document describing activity (project document/ terms of reference]in Annex [insert Annex No.].
2.1. The Donor Collaborator will provide a contribution of [INSERT AMOUNT and CURRENCY], which will be deposited by [INSERT DATE] into the following account:
Union de Banques Suisses (UBS) S.A.
Case Postale 2600
CH-1211 GENEVA, SWITZERLAND
Swift Address: UBSWCHZH80A
IBAN No.: [ ]
Reference: [INSERT TC CODE]
2.2 The ILO will maintain a separate account expressed in U.S. Dollars for the contribution showing all income and expenditures. Contributions paid and expenditures incurred in currency other than U.S. Dollars will be converted into U.S. Dollars at the United Nations operational rate of exchange on the date of the transaction.
2.3 As shown on the attached budget (Annex [__]), the contribution will be used exclusively to cover the direct costs of the activities to be implemented by the ILO and support costs which are calculated at the rate of thirteen (13) percent of direct project costs.
2.4 The ILO will notify the Donor Collaborator in writing if the contribution is insufficient to cover the Project activities to funded by the Donor Collaborator in accordance with the Project document. In this event, the Donor Collaborator and the ILO will consult for the purpose of increasing the contribution so as to cover the Project activities or modifying the Project activities to the level where the activities are covered by the Collaborator’s contribution.
3 ADMINISTRATION OF THE CONTRIBUTION
3.1. The ILO will administer the contribution in accordance with its regulations, rules, directives and procedures.
3.2. The ILO will not pre-finance collaboration activities. If the contribution, or any part of it, is not received in a timely manner, the activities may be reduced or suspended by the ILO with immediate effect.
3.3. Any interest derived from the contribution will be accounted for separately. After completion of the Project and after all commitments and liabilities incurred in the implementation of the Project have been satisfied, any interest or any balance remaining unspent will be disposed of by the ILO by mutual consent with the Collaborator.
4.1. Goods or services will be purchased by the ILO for the Project in accordance with its regulations, rules, directives and procedures.
4.2. If any equipment is purchased by the ILO for the Project, the ILO will prepare a report of non expendable equipment within thirty (30) days of its closure. It will be disposed of in accordance with the ILO’s regulations, rules, directives and procedures.
5.1 Financial Report: The ILO will provide the Collaborator, not later than 31 May each year, a statement showing the funds received and expended during the previous calendar year. This statement will consist of an extract from the ILO's accounts, as submitted for audit to the external auditor whose certificate will appear in the ILO's biennial financial report.
5.2 Results Reporting: The ILO will provide the Collaborator with a report on the results obtained by the Project/programme [on a yearly basis/periodic basis to be agreed] and at the end of the Project after activities are completed, with a final report covering all important aspects of the utilization of the Collaborator’s contribution.
6.1 In case the Agreement is terminated by the Collaborator in accordance with the provisions of the Agreement, the ILO shall not be obliged to repay any funds irrevocably committed in good faith by the ILO to third parties before the date of notice of such termination.