Electronic voting in plenary

Agenda | 17 April 2019
Except if the Conference decides otherwise, all votes in Plenary are conducted using an electronic voting system. Access to the voting system is through a personal identification code (PIN), which will be issued to all accredited members of delegations, at the time of registration.

At the beginning of a vote, the voting station screen will ask each delegate to enter the PIN and confirm his or her identity. Clear instructions will then appear on the screen, in English, French or Spanish, explaining the voting procedure in stages.

Regular delegates or their substitutes are authorized to vote. If they are unable to attend a vote, they may delegate their right to an adviser. Delegations of authority to vote should be submitted to the secretariat of the Credentials Committee, preferably the day before the vote and, in any event, not later than one hour before voting begins. Forms for delegation of authority are available online as well as at the Information Desk and the secretariat of the Credentials Committee.

Three types of vote are possible: a vote by a show of hands; a record vote; and a secret ballot. All three, including the “show of hands” are carried out using the electronic voting station. In the three cases, the numerical results (votes in favour, against, abstentions, quorum and required majority) of the vote are immediately displayed and subsequently published in the Provisional Record. In the case of a record vote, a list of delegates showing how they voted is also published, while in the case of a vote by show of hands or a secret ballot no access is possible to individual votes.